Accounts Payable Coordinator - Job at North Carolina State University in Raleigh, NC

Accounts Payable Coordinator

Raleigh, NC

Posted 14 days ago

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Job Description

Job Posting Information

Posting Number	PG193948SP
Internal Recruitment	No
Working Title	Accounts Payable Coordinator
Anticipated Hiring Range	$49,000 - $54,600
Work Schedule	Monday - Friday, 8:00 am - 5:00 pm; (Position may require occasional hours outside of the published work schedule); Overtime could be required during peak times; Flexible work arrangements available.
Job Location	Raleigh, NC
Department	Campus Enterprises
About the Department	Campus Enterprises is NC State University's division of retail and hospitality organizations - NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success.
Essential Job Duties	This position is independently responsible for all aspects of accounts payable for Campus Enterprises, with the primary assignment currently for NC State Stores, including Wolfpack Outfitters and WolfXpress. This operation oversees a significant accounts payable volume (peak volume being upwards of $3M+ per month). This position could also expand to provide redundancy for NCSU Dining, Student Centers and other Campus Enterprises entities as the division continues to evolve in its structure and responsibilities. *Responsibilities include but not limited to:* Set up financial system processes, analyze accuracy of entries and problem-solve issues. Match invoices to purchase orders, verifying the amount billed matches the amount received. Independently research any discrepancies and make necessary corrections. Post invoices and credit memos, make adjustments as needed. Prepare weekly check run, ensuring invoices are paid in a timely manner as well as being mindful of pending returns. Reconcile credit memos issued for returns, researching any discrepancies. Set up and maintenance of vendors. Resolve vendor disputes in a professional manner. Serve as the point of contact for vendors regarding all things payment and credit related. Work closely with buyers to ensure proactive relationship management. Assess and anticipate unprecedented problems that require research and review of policy and procedures of the office/unit.
Other Responsibilities	Model the division's mission and values and foster a positive, cohesive workplace. Understand the goals and culture of the organization and understand how employees' work activities, teamwork and customer service impact vendors and clients. Adhere to all university policies, procedures and regulations and division standard operating practices and protocols. Perform other duties as assigned to ensure Campus Enterprises' business needs are met.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications	Proficient use of Microsoft Excel, or similar software, to create reports and to monitor, track, audit and reconcile. Experience with high volume accounts payable. Strong written and verbal communication skills to effectively communicate with vendors, peers and supervisors, and professional communication with multiple levels of employees within the university. Maintain confidentiality of data. Analytical thinker and problem solver. Ability to quickly recognize discrepancies, resolve problems appropriately and make independent decisions. Deadline driven with a sense of urgency. Ability to research and summarize data. Demonstrated strong interpersonal communication skills, high accuracy, initiative, attention to detail, analytical skills required ability to process high volume of accounts payable. Provide outstanding customer services, including the ability to remain professional and respectful under pressure when dealing with difficult situations.
Preferred Qualifications	Experience in Accounting, A/P. General Ledger experience and management of vendors.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	04/18/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	04/25/2024
Notice to Applicants	Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase "see resume."
Special Instructions	Please include a resume and cover letter as attachments.

Position Details

Position Number	00040915
Position Type	SHRA
Position Classification Band Title	Accounting Technician
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 33,540 - $ 63,478
Salary Grade Equivalency	GN09
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Mandatory - Medical Emergencies
Time Limited Position	No
Time-Limited Appointment Length (if applicable)	N/A
Department Id	470101 - Campus Enterprises
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or . Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Job Summary

Company

North Carolina State University

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Hours per Week

1.00

Work Hours (i.e. shift)

Monday - Friday, 8:00 am - 5:0

Salary and Benefits

$ 33,540 - $ 63,478

Required Education

High School or Equivalent

Required Experience

1+ years